Dealing with the review process – The artist and the PhD

Thijs WillemsBy Thijs Willems / Reading Time: 6 Minutes

Imagine you’re an artist. You’re a painter currently carefully transforming an empty canvas into a magical landscape. No less than eight months you spent inside your musty little attic room to paint. But without complaining for a second, as you believe to be creating what will become your masterpiece. Autumn passed, as you were convinced that the colors of the leaves falling off the tree would be inspiration enough to turn the white canvas into a mosaic of playful colors. Winter was spent inside, to reflect the shadows and contrasts in the sky onto your painting in order to give it that necessary touch of drama. The summer passed and, instead of enjoying warm, long evenings in the park with your friends and a bottle of wine, you spent hour after hour to capture the right hue of color for the sunbeams behind the clouds.

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Eight months passed and, after much deliberation, you decide the time has come to show your masterpiece to the public. You invite an eclectic bunch of experts, big names and hotshots in the world of art, to give their initial thoughts and suggestions. They seem to love it! “Amazing colors, I can see you put your heart in it”, says one. “This is really interesting, it tells the Big Story of Life”, another adds.

The conversation continues for a while, and after all the compliments have been shared, the Cubist starts: “But…” As an artist you’re used to critique, so you recognize this word as the start of some, hopefully constructive, commentary.

“But… you really need to add some straight lines to make it more contemporary.” The others nod. The Minimalist: “I agree, but I also think you’ve painted way too much. Too much is happening on the sides of the painting, way too much.” Finally, the Impressionist adds: “I agree with the aforementioned comments. And yet… You haven’t captured the true essence of the sun. There’s too much detail and I’d rather see short, thick strokes of paint.” The experts leave and, slightly blown away, you start redoing your masterpiece with care. To satisfy the Minimalist, you cut off three inches from the sides of the painting; for the Impressionist to be happy, you transform the subtle colors of the sun into thick, broad patches of yellow and red; to make your painting more contemporary, as the Cubist requested, you fill the sky with random squares. You slowly step back to ponder your masterpiece and in awe you come to realize that this is not your work anymore.

This story could easily be told in a different context, where the PhD is the artist, the painting his/her paper, and the experts the reviewers of a journal. Getting your work published may be a daunting task, especially for new scholars. You spent a great deal of time, energy, and sometimes even love, in writing about your research. You are the proud artist of this text and you feel it is a worthwhile read for others in your field. You know you will have to reach this broader public by getting your paper published in one of the journals in your field. You finish the paper, submit it to a journal, wait, wait some more, wait a bit longer, and then you finally receive the review reports. It may be a desk rejection (the most common response of journals), a major or minor revision, or a straightforward acceptance (that seldom happens).

In my opinion, the major revision is the most challenging kind of review report to deal with. It often implies the editor and reviewers see, somewhere hidden between the lines of your text, the merits or contributions of your paper. The reviewers, then, often ask questions, critique your argument or provide suggestion on how to make the still implicit contribution of your paper more explicit. This may often involve serious and even impossible requests: “You position your paper in the context of Theory A, but we think it is more appropriate for Theory B, C or D. Please write a new paper”; “The theoretical point is really interesting, but the research is not convincing enough. Do the research again”; “We need much more detail in the theoretical and empirical part of the paper. Also elaborate your discussion further and include points 1 to 7. Oh… and please shorten the paper with at least 2,000 words”; “I don’t like your chosen methodology. Can you make a survey study out of your ethnographic data?”

I exaggerate a little bit, but the point I’m trying to make is that the review process is challenging, especially when you realize ‘your’ paper turns into a text that is different than you had intended. Below are some suggestions that may help you deal with this process:

  1. Even in case of a major revision, realize the reviewers and editors see considerable potential in your paper. Congratulations!
  2. In case of truly rigorous revisions you need to deal with a dilemma: re-write your paper to satisfy the reviewers with a chance on publication, re-write the paper and still end up with a rejection and a paper that only remotely looks like yours anymore, thank the journal and find another outlet (although the chances are pretty high the process at the other journal might be quite similar)
  3. When do you submit your paper? It might be easier to re-write a paper that was good enough but not yet perfect than a paper in which every word or punctuation mark has been deliberated at least three times. Maybe write a paper that is good enough to be taken in review? The perfect paper does not exist and reviewers will always have certain demands for a revision
  4. Make a careful choice about the fit between your paper and the journal you plan to submit to. Be aware of the current debates, what interests the readers of this journal, what is their writing style, etc. The reviewers need to understand why they should publish your paper instead of one of the other 50 submissions.
  5. Turn the problem around: journals have a ‘problem’ too (see Hollenbeck, 2008). They often have very limited space to publish interesting work, so the role of editors is to find the right paper to attract readers.
  6. Use footnotes. Sometimes, the reviewers want you to expand on certain concepts while you simply do not have the space to do so. You can still acknowledge their comments (and show the readers of your paper you have considered alternatives), without taking up too many valuable words.
  7. Treat the reviewers as experts, as in most cases they will be (provided you chose a respectable journal). So, their suggestions are not meant just as critique but are actually potential ways to make your paper more interesting.
  8. However, do not follow all suggestions religiously. Show some guts and refuse certain points of critique if you do not agree with them. However, always write an extensive cover letter when you submit the revision. Here you can explain choices made, how you went about revising the paper, and carefully argue why you did not follow some of the reviewers’ suggestions. In the end, this is all of help in constructing a more convincing argument.
  9. Leave the review report for a while. The moment you receive a report that contains more pages than your initial submission, it is quite difficult to digest it all at once. Read it, leave it, and then read it again after a week or so.
  10. Read the reports together with colleagues. They are a little more distanced than you are and will probably be able to distinguish the reviewers’ main points from only minor remarks.
  11. If all still does not go well, ventilate your aggression. I highly recommend the Facebook page ‘Reviewer 2 Must Be Stopped
  12. There may be many more tips… Please share your tips below!

In the end, the goal is to end up with a paper that has become better. A part of becoming a scholar is, perhaps, to learn how to deal with critique and use it to your own advantage. Even Albert Einstein’s applications have been rejected.

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Thijs Willems is a Phd candidate in the Organizational Science department. His research projects focuses on ‘The role of collaborative routines during disruptions in the Dutch railway system’.

References:

Hollenbeck, J. R. 2008. The role of editing in knowledge development: Consensus shifting and consensus creation. In Y. Baruch, A. M. Konrad, H. Aguinus, & W. H. Starbuck (Eds.), Journal editing: Opening the black box: 16 -26. San Francisco, CA: Jossey Bass.

Comparing conferences – different crowds, different questions

testBy Tamara Bouwman / Reading Time: 5 Minutes / 

After so many years of being a PhD-candidate I’ve seen my share of conferences! In 2015 I attended three completely different conferences: one before summer, and two after (so I had time for a vacation IN summer 😉 ). ‘Different how?’ you may wonder – well, there are three main differences that I will point out in this blog: size of the conferences, topic (or field) and presentation-type.  I will briefly tell you about the three conferences and extract the best aspects of each of them. By doing so, I will be better prepared  for future conferences and make sure I get the most out of each conference visit!

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The first conference was the International Association of Gerontology and Geriatrics – European Region (IAGG-ER) Congress in Dublin, Ireland (23-26 April). The theme of the conference was ‘Unlocking the Demographic Divided’.  This conference was a large gathering of scholars from all over the world. The size of the conference meant that sometimes there were up to 10 sessions parallel to each other. I was in one of these sessions and had about 10 minutes to tell the audience all about my work. A seemingly impossible task, which I somehow managed.

The second conference took place in mid-September (17 and 18 September) in Warsaw, Poland. This was the European Society for Research on Internet Interventions (esrii). The theme of this conference was:  ‘Internet Interventions for People and for Science’. At this conference, I gave a presentation of approximately 15-20 minutes. A funny thing was that I met a group of colleagues there from our own psychology department. Apparently, you have to go to the other side of Europe to meet people who actually work across campus from you.

The third conference was a Dutch conference held in Ede on October 2nd. This was the NVG-KNOWS conference – the conference of the Dutch association for gerontology- during which I presented a poster. The crowd that attended this conference was very mixed: there were fellow scholars, but also a lot of practitioners and other professionals.  It was a one-day conference, so a lot had to be done in one day and sessions were scheduled closely after another. The poster session was scheduled during the morning coffee break.

Conference Size:

I will now tell you about the differences. The first difference that I would like to discuss here is conference size. The IARR-ER conference was a large conference. Compared to this, the other two were small-scale, the internet intervention-conference (esrii) especially. It was hosted at one of Warsaw’s universities instead of the usual large-scale conference venue. Instead of 10 sessions parallel to each other, this conference consisted of only 10 presentation sessions and some additional (poster) sessions. A great advantage of this was that there was more time for the presentations. There was less hurry than at the IARR-ER, and I was allowed 15-20 minutes for my talk.

Presentation-type:

Considering presentation-type, I really enjoyed the set-up of the poster presentations at the Dutch gerontological NVG conference. Instead of leaving the participants just wander among the posters, the organization decided to make it a bit more structured. The posters were grouped into four topics so that interested participants could join one of the four topics for a pitch with each of the posters. I found this was a nice set-up, because in addition to one-on-one sessions, you also got the opportunity to talk to larger group all in once. Of course, later on there was also room for more in depth one-on-one discussions.

Topic:

And, finally, the topic (or field) of the conference. The first and the last conferences were gerontology conferences, whereas the middle one was (mainly) in the field of psychology. I did notice quite some differences between the questions I got asked by the different audiences. While at the Dutch gerontology NVG conference I got some more practical questions on the benefit of the research for people in ‘real-life’, the questions at the other two conferences focused a bit more on theory and especially on methodology.

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In sum, I know more about my own conference preferences now.  As for size of the conference I must admit that the smaller conferences allow for more interaction with people you don’t know. At the big conferences, on the other hand, you can easily feel lost, both due to the huge amount of participants and the huge amount of content that comes flying at you (For survival tips read Marieke van Wieringen’s blog on how not to drown at conferences). All in all, I would advise (starting) PhD’s to try a bit of everything! So you should try to attend both big and small-scale conferences.

If you have the chance, I also strongly suggest you to participate in conferences in different fields, like I did by attending the very psychological focused conference on internet interventions. The different focus and questions you get asked will give you new ideas! Finally, If you haven’t done a poster presentation at a conference yet I can highly recommend it! It allows for a whole other type of interaction with interested people!

I’m very curious about you experiences – have you been to different conferences? And what differences (or maybe similarities) did you notice?

helpful tips

(If you want to know how to make a good poster read these two blogs: How to make a successful research poster? and  The aesthetics of science)

 

 

 

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Tamara Bouwman MSc is a PhD Candidate at the Department of Sociology. Her research project is about developing and testing a multifaceted, web-based, friendship program for adults aged 50 years

Conducting Expert-interviews: some do’s and don’ts

Palm By Trineke Palm / Reading Time: 7 Minutes

In the spring of 2013 I stayed in Brussels for 3 weeks to interview policy-makers, military, diplomats and politicians on the development of the EU’s military operations. Interviewing is great fun, but also requires specific skills. Since there is relatively little guidance for doing interviews with elites & experts, let me share some first-hand experiences with you.

The people I spoke with, all have expert knowledge on EU military operations and the ability/opportunity to influence decision-making in this policy domain. Hence, they can be classified as both elites and experts (Littig 2009). This really sets those interviewees apart from conducting interviews with “normal” people who do not have a particular professional expertise and influential position in society. Expert interviews are all about: interest, power, control and hierarchy (Abels & Behrens 2009). How did I deal with these issues? Here are some practical tips:

Pre-interview: gaining access

Experts and elites are busy people. So, they’ll probably suggest to do it by phone or email. Don’t settle for that! Indicate that you are very flexible (make sure you really are!) and available to meet anywhere in a particular period of time (a few weeks). To make sure that your interviewees make some time for you, they have to see you as a competent scholar who is worthy to spend their valuable time with. This means that in your email you make abundantly clear that speaking to the particular interviewee is of great importance to your research. For this it helps to show that you know their CV. Also, attach two documents to your email:

  1. topic list indicating the topics you want to address in the interview. Although one could argue that you run the risk of too much transparency (e.g. you may steer the interview by explaining too well what you are after), I argue that it helps you gain access in the first place, and that this outweighs the potential disadvantages.
  2. An informed consent form. Although anonymity may be required, this way you can at least “proof” that you actually spoke with people and you were not just inventing your data. Moreover, while elites are well aware of the sensitivity of the information they provide, their influential position makes them vulnerable as well. Hence, to explicitly agree on the way the interview data is dealt with is part of a scientific and ethical approach towards conducting interviews – including expert interviews. Moreover, I had the impression that it contributed significantly to presenting myself as a competent scholar.

interThe interview itself: a balancing act

Since experts are accustomed to talk about their field of expertise and aiming at conveying a particular message (for strategic purposes), during the interviews itself some balancing acts are required.

  1.  Central to all introductions of conducting good interviews is that you have to ask open questions: You have to be open to what the interviewee is about to say and allow the interviewee to lead the conversation (Littig 2009). Take care however, that you do not end up listening for more than an hour to information that is irrelevant for you. You don’t want to leave the room without having raised the issues that are important to you!
  2. Hence, you’ll have to complement this open approach with leading questions. These induce the interviewee to go beyond the strategic message he/she aims to deliver. Of course you should make sure not to end up in a discussion with your interviewee – it’s not about what you think. Yet, by referring to other interviews, statements in newspapers/policy documents, or hypothetical situations you can confront your interviewee with competing viewpoints/explanations.
  3. Dare to drop a silence. Your interviewee may need to think for a while, and a silence subtly encourages them to further elaborate on the topic.
  4. Moreover, summarize what your interviewee has said, not only to make sure that you understand the interviewee correctly, but also as a follow-up to another question.

The avoidable risks

Abels en Behrens (in Littig 2009) distinguish some typical risks in the conversation with elites/experts. You have to know the risks to avoid them:

  1. The interviewee may take a paternalistic attitude, and not take you very seriously. Instead of answering questions about the topic of interest, this type of interviewee may want to give you some “advice” on your research design. Either allow the interviewee to make his main point in this regard, or propose to come back to this issue at the end of the interview. You may partly use this to your advantage – at least the interviewee does not see you as a threat;
  2. The interviewee may act as an iceberg, i.e. is not really willing to share information. This is a difficult, but in my experience also quite rare, situation. You can avert it by starting off with an open question about his/her position: this allows the interviewee to say a little more about him/herself, which make most icebergs melt.
  3. The interviewee may ask your opinion on the topic. This one is the most challenging, as you are indeed usually knowledgeable and enthusiastic about the topic. Yet, make sure that you don’t fall into this trick, as the interview is not about your opinion. Smile, thank the interviewee for asking and state that you are more than happy to provide him/her with the report once the research is finished.

Post-interview: stay in touch and keep control

After the interview, transcribe the interview and send it to the interviewee for a final check. This is a nice opportunity for dissemination of your data and a great way to stay in touch! Although some scholars (Dexter 1970/2006) argue that elites use “their roles as gatekeepers to information to control the conclusions the researcher may draw”. I have, however, luckily never experienced that. The informed consent form may also help in this regard because you’ve clearly discussed how you will deal with the transcription beforehand.

After having conducted a number of interviews, you’ll notice that not all interviewees have been of equal importance. While it is important to detect patterns and find a red thread, when interviewing experts and elites it is not so much about the consensus and the numbers. Rather, exceptions, deviations and unusual interpretations may be of great value to your research, particularly when provided by interviewees whose account is comprehensive, plausible and consistent.

In sum, when you are aware of the particularities of interviewing experts, they are a rich source of information. Moreover, because of their influential positions, they may turn out to be an important channel for the dissemination of your research.

Be well prepared, don’t get too much impressed and gently keep control. Good luck!

http://affiliate-101.com/wp-content/uploads/2015/03/top-affiliate-marketing-tip-for-beginners.jpg♦ Need to develop or refresh some fundamental interviewing-skills? Check out the summer course “Interviewing individuals and groups” offered by the VU Graduate School of Social Sciences ♦

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Trineke Palm MSc is a PhD Candidate at the Department of Political Science and Public Administration. Her research is funded by a NWO Research Talent Grant and deals with the character of the EU’s foreign policy.

Coping with your PhD

Marloes Spekman By Marloes Spekman / Reading Time: 5 Minutes

Most PhD students will agree with me that doing a PhD project often feels like an emotional rollercoaster. For instance, you step into your office in a good mood and happy to finally start working on your data analysis or any other part of your study that you really enjoy doing. However, at the end of the day you are totally worn out by the fact that your journal/conference submission was rejected and you did not get any real work done after you received that e-mail. To make matters worse, guilt keeps you up at night, as a little voice in your head reminds you that “You should have been working on your project tonight! Your roommate is making much more progress on his/her project than you!”

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source: http://www.phdcomics.com/comics/archive/phd022107s.gif

As I have experienced quite a few emotional highs and lows since the start of my project, I have been looking everywhere for advice on how to cope with these PhD-related emotions. Over the years, I have talked to many people about it, participated in a variety of workshops and courses (such as the course “PhD Success and Personal Efficacy”, and workshops like “increase your confidence as a researcher[1]” and “happiness booster[2]”), and read quite a lot about it on the Internet and social media[3].

To keep you sane, here are a few points of advice that I got from these talks, courses and workshops which have helped me cope with my project thus far:

  • Ask yourself: Does obtaining a PhD degree make you a (morally) better person? Does a degree define you as a person?
    If you said yes to these questions, you either put too much pressure on yourself, or you don’t really struggle with these emotions as you are very motivated to devote your time to your PhD (which is awesome of course, as long as it makes you happy!).
    If you said no to these questions, you should probably not be working on your PhD 24/7, and you certainly should not feel guilty about mindlessly watching television at night after a day at the office, or devoting time to other activities that are important to you.
  • Stop comparing yourself to other PhD students.
    No PhD project is the same, and every PhD student is different in terms of ambitions, norms, skills, and productivity. If your office roommate often works at night and appears to eat, sleep, and breathe his/her research, that does not mean you have to do the same. Every PhD student has his/her own ways to be most productive. For example, I write best when I’m in the office with a little noise around me, while one of my roommates needs absolute silence and writes best in isolation. You can try out different things (including the things that work for PhD students around you), but try to find the way that works best for you.
  • Set small and feasible goals
    I personally find it difficult to read without getting distracted. My roommate suggested that I set a timer for 20 minutes, and stick with my reading for that 20 minutes (regardless of how much I actually read in that period). After 20 minutes, I give myself a 5-minute break and start a next cycle of 20 minutes. I have found that it’s now easier for me to accept distracting (and often unimportant) thoughts and basically say to them: “That’s okay, but I’ll get back to you in max. 20 minutes”. It has become easier to let it go, and the really important thoughts will pop back up after the 20 minutes. Since I use this method, reading has become much less of a hurdle. This also works for writing: instead of putting “finish dissertation” on your to-do list, try to break it up into little chunks (e.g., “Today, I will write the outline for my first chapter”). Achieving these smaller goals will make you feel good about yourself, and makes writing your dissertation a much more manageable task.
  • Reward yourself and celebrate your successes!
    Positive emotions are important to build resilience for coping with future periods of negative emotion and consequently for emotional well-being (according to the Broaden-and-build theory; Fredrickson, 1998; 2001). Thus, it is important to allow yourself some time to experience these positive emotions instead of rushing through them. Take some time to enjoy your achievements!
    Celebrate the big things, but do not forget to celebrate the little things as well! Did you write an awesome paragraph, or a great blog post? Reward yourself! If you do not know how to celebrate, then think about what makes you happy, and do that whenever you have something to celebrate! (It does not have to be big – 5 minutes of social media time can also be rewarding ;-)) Did you achieve something big? Then celebrate this big times!!
  • YOU ARE NOT ALONE!
    Even though a PhD project may, at times, make you feel very lonely, know that you are not the only one who experiences these emotions. Many PhD students are surprised to learn that the Imposter syndrome – the feeling that you don’t belong here because everyone else is doing better than you – is very common among PhD students. Other PhD students at times also have trouble finding their motivation or to keep themselves from procrastinating. If you talk to people about it, or search for it online, you will find a wealth of information and tools to help you through the project.

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Experiencing these kinds of emotions as a PhD student is not strange. Even the most motivated PhD students (and professors as well!) have to deal with setbacks. It is part of the process. Remember, that you can do this! Just keep calm and write on (but take it one paragraph at a time ;-)).

 

 

 

Want to read more? Check out these pages:

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Source: http://www.phdcomics.com/comics/archive/phd092809s.gif

References

Fredrickson, B.L. (1998). What good are positive emotions? Review of general Psychology, 2(3), 300-319.

Fredrickson, B.L. (2001). The role of positive emotions in positive psychology: The Broaden-and-Build theory of positive emotions. American Psychologist, 56(3), 218-226.

[1] Workshop by Robert Haringsma of the IVPP (Instituut voor Positieve Psychologie; Institute for Positive Psychology), organized by the Graduate Platform of Social Sciences in January 2013.

[2] Workshop by Matthijs Steeneveld during the 2012 PhD Day organized by ProVU.

[3] Twitter follow tips: @PhD2Published, @thesiswhisperer, and @ltrprmvrn (and, if you are out for a laugh, try @YourPaperSucks, @AcademicBatgirl, @ResearchMark, or @angry_prof)

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Marloes Spekman works as a PhD candidate within the SELEMCA project. The SELEMCA project focuses on the use of technology, such as robots and virtual agents, in the health care domain. Within the project, Marloes specifically focuses on how people’s prior emotions affect their perceptions of healthcare robots.

Fieldwork: These tips are no tricks – Part 2

Efe Kerem SozeriBy Efe Kerem Sözeri / Reading Time: 7 Minutes

Fieldwork is sort of a dating site between the data and you. Tricking your dance partner will certainly make you fall, but knowing a few moves in advance can work well.

Previously, I wrote something about how to lose your way in the fieldwork and keep it cool; and on how your research can actually gain from such uncertainty. Despite how counter-intuitive it sounds, It takes experience to be lost, and a novice spirit to keep it cool.

Since the scientific progress is cumulative, I  offer below some fieldwork tips based on my humble experience (nanos gigantum humeris insidentes); and since it is collective, please share yours in the comments section.

  • Plan in advance, but keep your options open.

The previous post, “Field is the answer, what is the question?” is the first tip. As I said, Sometimes you find data, and sometimes data finds you. Fieldwork is sort of a dating site between the two of you. (See, you were planning to read one post, but there happens to be one more. Keep this tab open, and please come back after a brief detour.)

  • Do not work on the field, live in the field.

Before the fieldwork, we often have to choose types of informants who are expected to give the most detailed information –the key informants. We often plan the hours we work with them, schedule interviews. We organize our time and space in the field according to the expectations we had on the desk.

You shall realize, however, that unplanned encounters can be equally valuable. The doorman can know more about the networks of people in a town than the mayor. The waiter in the local restaurant can tell you more about the habits of people than the officers of the cultural planning branch. And an unemployed young man can define neoliberalism better than the books on your desk.

Having your recorder always on and your field notebook always open will not work; it can distance the daily encounters you may have. But if you keep communicating with random people in your off-work time, you may obtain new insights that you could never have planned.

  • Have your permits, but do not rely solely on them.

For a country where the state authorization is the sole source of legitimacy, be sure to have your permits with you at all times in the field. A piece of paper with a local governor’s stamp may mean nothing to you, but in a remote village when a suspicious person asks about it, that paper can win you the village.

Having said that, an official permit to research is not the best way to earn trust; the surest way to access people is to have someone from the community to introduce you.

In the Tugelaweg project, where I studied the low income families’ struggle in the housing market, knocking doors with the renovation company’s contact person turned out to be very wrong: neighbors who saw me with the company employee thought that I worked for the company, and this initially prevented my access to the people who were opposing to the project. Only after I managed to gain trust of an opposing group leader, I had an access to the rest of my sample.

In the Turkish fieldwork, where I took part in an origin-of-migration study, I noticed that the local community leaders are much more trusted than the province governors. Sweet talking with village heads opened more doors than official authorisation stamps would have. And, if I manage to convince the local Imam to announce the study in the village (from the loudspeakers of the mosque where the call for prayer -the azan- is made) then the open doors would certainly be  welcoming.

  • Mark their words: Your informants know about your results even before you think

While the results of complex logistic regression models are what counts in our papers, I actually developed the core ideas of my dissertation during my stay in a central Anatolia town for a month. It may sound surprising that the SPSS and Stata on my desk often came to the same conclusions with locals who told me about their town and its people. My analysis with thousands of respondents involved computer power, while their power in knowledge was accumulated by thousands of daily encounters.

Certainly, there are questions that a local key informant cannot answer, such as independent events that confound complex outcomes; but there are also questions that a quad-core computer cannot answer either, such as the sense-making processes of human beings with altering perceptions.

So, listen with both ears, and mark their words.

  • Enjoy the moment.

This will sound silly when you are rushing through deadlines, learning state-of-the-art statistical methods, pushing top journals and building the best CV, but…

Work to live.

Your CV may have your name on it, together with some of the good things you did, but your CV is not your whole story.

If you are best at being completely focused on collecting data in the field, and doing the best analysis possible back at your desk, you could soon be replaced with an artificial intelligence doing the best data mining possible from a remote server in China. And it will probably do it  better and cheaper than you.

But if you are not afraid to err, then do something irresistibly random, and end up reaching an unexpected conclusion; congratulations, you are human.
Carpe diem
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Efe Kerem Sözeri is a Phd Candidate in the Sociology Department. His research project “Political baggage and Ideological Remittance” explores how the migration experience influences (or fails to influence) the political preferences and attitudes of Turkish labour migrants and their descendants, both in Western Europe and in Turkey. More info on his personal page

Tips for new scholars

Bouwmanby Tamara Bouwman / Reading Time: 4 Minutes /

Last July I attended my first big conference as a PhD-student. I’ve been to large conferences before, but only as a student with little experience. This time I was going to tell the world about the research I’ve been spending more than two years on, so I was really excited. A big plus side was that the conference was of the International Association for Relationship Research (IARR.org). Since my research focuses on an online friendship enrichment program for people aged 50 and older you can image I was looking forward to it, because the topic was very relevant.

The conference was really nice, and I got nice response to my presentation. But what really got me thinking during the conference, and what I want to share with you in this blog, are some very useful PhD-career tips. These are tips and advise me and other new scholars got from experts in the field during a ‘New Scholars Networking and Mentoring Luncheon’. This meeting was specifically for new researchers in the field, so mainly PhD-students. It provided both a nice opportunity to meet some fellow graduate students as well as obtaining some great advice from the old hands in the field.

programmPicThe experts were asked by the chair what was the best advice they had gotten when they were still graduate students, and then to give us some advice. I heard some great things during the lunch meeting and will list my favorite advices here (in my own words):

  • Maintain your standards – don’t lower them!
  • In relation to the previous advice: It’s better to have three good publications than a lot of half quality ones.
  • Dare to say no – you don’t have to do all the things you are asked, it really is okay to say no from time to time
  • Don’t strategize too much, you can’t plan everything
  • Think about your definition of productivity – is it realistic? Or do you expect too much out of one day?

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  • Don’t take reviews personal – just keep going (see them as free feedback from the best experts in your field!)
  • Focusing on your number of publications is counterproductive –focus on the quality
  • Everybody’s career is different, it differs in pace and other things, so don’t compare yourself to other graduate students (or staff-members) all the time.
  • Collaborate with people whose research is similar and who got grants and have good publications
  • Try not to overwhelm yourself with data. You probably can do many more analyses, but you need to start writing! (author’s note: I know this to be my own pitfall)
  • Drawing your own course can be scary but probably it is worth it and it will most likely pay off.
  • A paper has to be a story about the dependent variable – so if you’re stuck, try to think of it as a story and try to see where the elements are missing.
  • What’s the big picture? Keep that in mind – always!
  • Writing academic papers is a craft. You’ll get better at it over the years. (author’s note: here is a great blog about thinking of academic writing as a craft)
  • Find your best 4-5 hours in a day and use those to write or do what is most important at that time.
  • Have a writing day each week, maybe even at home. But keep one day a week for just writing, so no appointments, no e-mail etc.

Some of these advices really hit me like a train and I try to keep them in mind while struggling with my current paper. I sometimes tend to get involved in too many things at once, so since I came back from Australia I tried to decide more consciously which things I should get involved in. I did deliberately say no to some requests when I got back. Furthermore, my own favorite advice was to keep in mind that writing academic papers is a craft, it’s a learning process and by doing it a lot I will get better at it. I hope some of these advices might be of use for you as well!

Finally, my own advice: make sure you join as many of these new scholar events at conferences as you can. Look for descriptions as the one above in the conference program. Or you could even consider to get involved in the organization if it is a conference you are attending more than once!

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Tamara Bouwman MSc is a PhD Candidate at the Department of Sociology. Her research project is about developing and testing a multifaceted, web-based, friendship program for adults aged 50 years.

Why On Earth Should I Visit A Conference?

David Firmansjah  by  Firmansyah David / Reading Time: 5 Minutes /

Why should I go to a conference? This is a question which always comes in my mind when I got many of those “call for conference” invitations in my email inbox. I am interested to go, however, there are always thoughts that come to my mind that there’re might be some problems if I decided to go. First, I would spend a lot of money, for instance for traveling, accommodation, conference fees, etc. Then, I would also spend much time to prepare a presentation or a paper and be there at the conference’s places for couple days. Third, there might be many talks and topics in the conference which are not relevant to my work. So, every now and then, I would rather stay at my office and do work as usual, than planning to travel.

© Jorge Cham via phdcomics.com
© Jorge Cham via phdcomics.com

But after some time, I had an opportunity to be in a conference in Barcelona this April. It was a big conference relating to the topic of the interaction between universities, business and entrepreneurship. Last year, it was held in Amsterdam and involved 338 participants from 48 countries. With this year’s theme “Challenges and Solutions for Fostering Entrepreneurial Universities and Collaborative Innovation”, the conference in Barcelona attracted even more participants. In this conference, I presented my work together with colleagues from University of Valladolid Spain and VU University Amsterdam. Here you can find the paper which we had to present.

I was impressed while attending the conference because it was such a big one because of its multinational scope. It took me by suprise that this conference gave me a new experience that changed my view visiting a conference. Therefore, I will share some tips on how to get the most out of your conference visits:

New Conference New City

It is common that an annual conference is held in a different city or in a different country each year. So, it becomes important to make a plan in advance regarding the transportation, accommodation, and information about the conference venues. With these preparations, at least, you have a brief picture in your mind where to go and what to do once you arrive at the city where the conference is held. However, if you think with just having a map of your destination and you are ready to go, think again. I once failed to visit a conference in a country because there was not enough time to get a visa. It was quite a bummer! So make sure to check this out beforehand. While for some countries visas can be obtained with only one mouse click, other countries require some time and money.

New Conference New Topics

Each conference usually has a unique theme. To present your paper in a conference you should prepare a paper of which matches with the conference’s topic. Moreover, you can attend sessions or speeches which are relevant to your research. I do not suggest you to attend all the sessions, eventhough you think the rest is interesting as well. From my experience at this conference, attending all sessions would sometimes make you think too much. You’d have a lot of information that you may not need at the end of the day. I think less is definitely more in this case.

New Conference New People

This is the most important part that you could get from a conference. Instead of just enjoying yourself from sessions to sessions or presenting a paper, you can get out of your “comfort zone” and mingle with people. During the breaks, you can meet and socialize with other academics and researchers who might have a common interest with you. It will provide you with fresh perpectives (for example ideas and literatures) on your own research and may help you to find out what is new in metholodologies and operationalization of your research goals. And as a follow-up, try to collaborate with these people in the near future by simply sending them an e-mail. Do not forget to bring your business card, you will never know who you will meet there. At the conference in Barcelona, I got to know some PhDs and researchers with similar interests. After some talks, we agreed to keep connected through emails or social media. By this, we often exchange literatures and share new ideas and the possibilities to work on a paper together. Everytime I have updates or news from them, I always have a thought like: What a great thing to work with a multinational network!

Knowing all the benefits of attending a conference, now I’ve changed my mind every time I receive invitations for conferences in my email. I now read them one by one to see if any of these conferences are useful. Once I have a conference which I am interested, I take enough time to prepare it. If you ever receive invitations of conference to your email, do not rush to ignore or directly delete them. It may turn out that the one that you have been looking for is among them.

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Firmansyah David is a PhD candidate at the Department of Organization Sciences. He also works as lecturer  at the Faculty of Industrial Technology Padang Institute of Technology, Padang Indonesia. His primary research area is  university-business cooperation, knowledge valorization, and technology transfer.